Difference: MethodsForMeetingsViaInternet (1 vs. 37)

Revision 372008-11-21 - HennaRiikkaLaitinen

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META TOPICPARENT name="VirtualOrganizations"
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How to have a meeting via the Internet

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 -- KimmoKoskenniemi - 07 May 2006
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META TOPICMOVED by="AnssiYliJyra" date="1157520214" from="KitWiki.VirtualOrganisations:MethodsForMeetingsViaInternet" to="KitWiki.VirtualOrganizations:MethodsForMeetingsViaInternet"
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META TOPICMOVED by="HennaRiikkaLaitinen" date="1227261964" from="KitWiki.VirtualOrganizations:MethodsForMeetingsViaInternet" to="KitWiki.MethodsForMeetingsViaInternet"

Revision 362008-10-27 - HennaRiikkaLaitinen

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following, we organize the discussion according to scenarios and recipes. Each scenario represents a meeting type, e.g. a board meeting with some ten participants, or a teacher supervising a student's thesis, or large classes of students being taught remotely. The recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
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Information on individual tools and devices

 

Typical uses or scenarios

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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following, we organize the discussion according to scenarios and recipes. Each scenario represents a meeting type, e.g. a board meeting with some ten participants, or a teacher supervising a student's thesis, or large classes of students being taught remotely. The recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
 The scenarios vary according to the types of interactions they need:

  • seeing the others and being seen (how important, if needed at all),
Line: 21 to 34
  Sharing documents is vital, and the ability to point out specific places in the documents is helpful. Joint authoring is not needed, although it might be a good idea if the markings in the document could be shared.
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Recipes: A, C, D, E (deprecated)
 

Scenario 2: A teacher lecturing to a remote classroom with an assistant

Seeing is fairly important for the students to feel being present, and for the teacher to see how attentive the students are. Hearing is vital. An assistant would be needed in order to control the turn taking in the remote classroom.

Good quality slides and demonstrations are important as the material of the lecture. Joint authoring is not needed..

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Recipes: B, C, D
 

Scenario 3: Staff meeting

Seeing the other participants can be used for controlling the turn taking. Hearing is essential for communication. Participants need some experience or training in order to manage the turn taking seamlessly.

The ability of the chairperson to display materials to all participants with sufficient resolution is important for minutes and other documents. Joint authoring is useful (but not always necessary) for finalising documents.

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Recipes: D, G (deprecated)
 

Scenario 4: Students working on a written assignment

Seeing is important for turn control. Hearing is vital for

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 Common material such as slides and presentations may be used to enhance the lecture.
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Recipes: C, D, F (deprecated), G (adaptable, deprecated)
 

Solutions for the scenarios

Current solutions

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Recipe A for scenario 1

The participants use Skype

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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
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Recipe B for scenario 2

The lecturer uses ViaVideo for video conferencing. The students and

Line: 96 to 119
  questions. Slides and other material can be shown through ViaVideo application sharing.
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Recipe C for scenarios 1,2 and 5

The participants use VNC for desktop sharing.

Line: 116 to 140
  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
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Recipe D for scenarios 1, 2, 3 and 5

One of the participants acts as the host of a Adobe Connect Professional session that the others can join.

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Deprecated solutions

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Recipe E for scenario 1

The participants use NetMeeting for video

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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
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Recipe F for scenario 5

The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.

Line: 181 to 208
 Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007; With University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007
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Recipe G for scenario 3

The participants use Festoon to communicate. See the Festoon page for further information on its setup and use.

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  Firewalls may cause problems for many applications. Microphones or web cameras may also be set up incorrectly. Some programs may require being lauched in a specific order.
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Information on individual tools and devices

 
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Miscellaneous

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Miscellaneous Instructions

 

Revision 352007-11-20 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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Contributors

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Revision 342007-11-01 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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 Common material such as slides and presentations may be used to enhance the lecture.
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Solutions for scenarios

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Solutions for the scenarios

 
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Recipe A for scenario 1

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Current solutions

Recipe A for scenario 1

  The participants use Skype for voice calls:
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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
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Recipe B for scenario 1

The participants use NetMeeting for video conferencing and document sharing.

  • Preparation: Both parties ensure that their microphone and web camera work, and that they have NetMeeting activated on their Windows computer. The receiving party launches NetMeeting to be able to answer the call.
  • One party calls the other by their hostname or IP address. The parties share the relevant documents with NetMeeting application sharing and discuss over video conferencing until the meeting is finished.

Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007

Recipe C for scenario 2

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Recipe B for scenario 2

  The lecturer uses ViaVideo for video conferencing. The students and assistant use a video conferencing enabled classroom for video
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  questions. Slides and other material can be shown through ViaVideo application sharing.
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Recipe D for scenarios 1,2 and 5

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Recipe C for scenarios 1,2 and 5

  The participants use VNC for desktop sharing. The roles of student and supervisor can be interchanged in the following instructions. Note that VNC
Line: 131 to 116
  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
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Recipe E for scenario 5

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Recipe D for scenarios 1, 2, 3 and 5

One of the participants acts as the host of a Adobe Connect Professional session that the others can join.

  • Preparation
    • The host sets up the session
    • Other participants log in at the URL provided by the host
  • The host grants Presenter and Host rights as required
  • Hardware requirements
    • Headset
      • Participate in the conversation
    • Webcam
      • Enable video display

Tested at University of Helsinki -- TeroAalto - 31 Aug 2007 - 1 Nov 2007

Deprecated solutions

Recipe E for scenario 1

The participants use NetMeeting for video conferencing and document sharing.

  • Preparation: Both parties ensure that their microphone and web camera work, and that they have NetMeeting activated on their Windows computer. The receiving party launches NetMeeting to be able to answer the call.
  • One party calls the other by their hostname or IP address. The parties share the relevant documents with NetMeeting application sharing and discuss over video conferencing until the meeting is finished.

In Windows Vista, NetMeeting is no longer supported.

Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007

Recipe F for scenario 5

  The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.
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  In cases with no video projected in the classroom, desktop sharing is not necessary.
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In Windows Vista, NetMeeting is no longer supported.
 Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007; With University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007
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Recipe F for scenario 3

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Recipe G for scenario 3

  The participants use Festoon to communicate. See the Festoon page for further information on its setup and use.
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  This procedure is adaptable to scenario 5.
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Festoon is no longer supported by the manufacturer.
 Tested with University of Helsinki, Department of General Linguistics; University of Oulu and University of Vaasa -- TeroAalto - 15 Feb 2007

Common technical problems with Video Conferencing and other meeting tools

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Added:
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Miscellaneous

Revision 332007-02-22 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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Recipe F for scenario 3

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The participants use Festoon to communicate.
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The participants use Festoon to communicate. See the Festoon page for further information on its setup and use.
 
  • Preparation
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    • One of the participants starts a Festoon video call inviting the others
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    • One of the participants starts a Festoon video call inviting the others
 
    • The recipients accept the call invitation
  • The parties share their presentations with the others as appropriate
  • Hardware requirements

Revision 322007-02-19 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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Recipe E for scenario 5

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The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting or Festoon. For setting up and using the applications, see their respective pages.
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The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.
 
  • Preparation
    • Either party hosts a meeting and the other joins in
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 In cases with no video projected in the classroom, desktop sharing is not necessary.

Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007;

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Between University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007
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With University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007

Recipe F for scenario 3

The participants use Festoon to communicate.

  • Preparation
    • One of the participants starts a Festoon video call inviting the others
    • The recipients accept the call invitation
  • The parties share their presentations with the others as appropriate
  • Hardware requirements
    • Headset
      • Participate in the conversation
    • Webcam
      • Enable video display

This procedure is adaptable to scenario 5.

Tested with University of Helsinki, Department of General Linguistics; University of Oulu and University of Vaasa -- TeroAalto - 15 Feb 2007

 

Common technical problems with Video Conferencing and other meeting tools

Revision 312007-02-08 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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Recipe E for scenario 5

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The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.
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The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting or Festoon. For setting up and using the applications, see their respective pages.
 
  • Preparation
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    • Either party hosts a NetMeeting meeting and the other joins in
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    • Either party hosts a meeting and the other joins in
 
    • The lecturer shares his or her desktop
  • Skype video connection is established
  • Hardware requirements
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Contributors

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-- KimmoKoskenniemi - 07 May 2006

Revision 302007-02-08 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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Common technical problems with Video Conferencing and other meeting tools

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Firewalls may cause problems for many applications.

Microphones or web cameras may be set up incorrectly.

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Firewalls may cause problems for many applications. Microphones or web cameras may also be set up incorrectly. Some programs may require being lauched in a specific order.
 

Information on individual tools and devices

Revision 292007-01-25 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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  The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.
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  • Preparation: Either party hosts a NetMeeting meeting and the other joins in. The lecturer shares his or her desktop.
  • Skype video connection is established.
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  • Preparation
    • Either party hosts a NetMeeting meeting and the other joins in
    • The lecturer shares his or her desktop
  • Skype video connection is established
  • Hardware requirements
    • Remote student
      • Headset
        • Hear the lecturer and the classroom conversation
        • Participate in the conversation
    • Classroom
      • Speakers
        • Hear the remote student
      • Microphone
        • Allow the remote student to hear the lecturer and the conversation
      • Webcam
        • Allow the remote student to see the lecturer
 
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Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007
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In cases with no video projected in the classroom, desktop sharing is not necessary.

Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007; Between University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007

 

Common technical problems with Video Conferencing and other meeting tools

Revision 282007-01-24 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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 run the server and wait for the other party to connect with TightVNC Viewer.
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For communication, the participants use for example Skype (see recipe 1).
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For communication, the participants use, for example, Skype (see recipe 1).
  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
Added:
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Recipe E for scenario 5

The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.

  • Preparation: Either party hosts a NetMeeting meeting and the other joins in. The lecturer shares his or her desktop.
  • Skype video connection is established.

Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007

 

Common technical problems with Video Conferencing and other meeting tools

Firewalls may cause problems for many applications.

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Contributors

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  • EeroVitie has been hired to prepare this info during September - October 2006.
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-- KimmoKoskenniemi - 07 May 2006

Revision 272007-01-15 - TeroAalto

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following we organize the discussion according to scenarios and recipes. Each scenario represents a type meeting, e.g. a board meeting with some ten participants, or a student and the teacher supervising a thesis, or large classes of students being taught remotely. Recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following, we organize the discussion according to scenarios and recipes. Each scenario represents a meeting type, e.g. a board meeting with some ten participants, or a teacher supervising a student's thesis, or large classes of students being taught remotely. The recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
 

Typical uses or scenarios

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  • seeing the others and being seen (how important, if needed at all),
  • hearing and being heard,
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  • determining who's turn it is to speak,
  • seeing common materials (how good resolution is needed, is the show conducted by one participant, or do others participate), and whether
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  • determining whose turn it is to speak,
  • seeing common material (which resolution is needed, is the show conducted by one participant, do others participate?), and whether
 
  • joint authoring of documents needed.

Scenario 1: A teacher supervising a student

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 Seeing is useful, but not very important, while hearing is vital. Turn taking is not a problem with two parties.
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Sharing documents is vital, and the ability to point out specific places in the documents is helpful. Joint authoring is not needed, although it might be a good idea if markings in the document could be shared.
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Sharing documents is vital, and the ability to point out specific places in the documents is helpful. Joint authoring is not needed, although it might be a good idea if the markings in the document could be shared.
 

Scenario 2: A teacher lecturing to a remote classroom with an assistant

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 setting the documents to ones web home page, or by using eg. KitWiki), or by connecting with NetMeeting as in recipe B or VNC as in recipe D.
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
 

Recipe B for scenario 1

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  application sharing and discuss over video conferencing until the meeting is finished.
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
 

Recipe C for scenario 2

Revision 262006-10-24 - EeroVitie

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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  questions. Slides and other material can be shown through ViaVideo application sharing.
Changed:
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Recipe D for scenario 1

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Recipe D for scenarios 1,2 and 5

  The participants use VNC for desktop sharing. The roles of student and supervisor can be interchanged in the following instructions. Note that VNC

Revision 252006-10-16 - KimmoKoskenniemi

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META TOPICPARENT name="VirtualOrganizations"
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How to have a meeting via internet

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How to have a meeting via the Internet

  There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following we organize the discussion according to scenarios and recipes. Each scenario represents a type meeting, e.g. a board meeting with some ten participants, or a student and the teacher supervising a thesis, or large classes of students being taught remotely. Recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
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Scenario 2: A teacher lecturing to a remote classroom with an assistant

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Seeing is important for presence, and hearing is vital. The assistant can conduct turns in the remote classroom, so turn taking is not a problem.

Common material can be used to enhance the lecture with slides and demonstrations. Joint authoring is not needed, since no documents will be produced.

>
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Seeing is fairly important for the students to feel being present, and for the teacher to see how attentive the students are. Hearing is vital. An assistant would be needed in order to control the turn taking in the remote classroom.

Good quality slides and demonstrations are important as the material of the lecture. Joint authoring is not needed..

 

Scenario 3: Staff meeting

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Seeing is important for turn control. Hearing is essential for communication. Turn taking is a minor problem because of many participants.
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Seeing the other participants can be used for controlling the turn taking. Hearing is essential for communication. Participants need some experience or training in order to manage the turn taking seamlessly.
 
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Common material is important for minutes and other documents. Joint authoring is moderately important to finalise documents faster.
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The ability of the chairperson to display materials to all participants with sufficient resolution is important for minutes and other documents. Joint authoring is useful (but not always necessary) for finalising documents.
 

Scenario 4: Students working on a written assignment

Revision 242006-10-12 - EeroVitie

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via internet

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Scenario 1: A teacher supervising a student

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Seeing is not important. Hearing is vital. Turn taking is not a problem with two persons.
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Seeing is useful, but not very important, while hearing is vital. Turn taking is not a problem with two parties.
  Sharing documents is vital, and the ability to point out specific places
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in the documents is helpful. Joint authoring is not needed, although it might be a good idea if some markings in the document would be transmitted to the student's copy of the document.
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in the documents is helpful. Joint authoring is not needed, although it might be a good idea if markings in the document could be shared.
 

Scenario 2: A teacher lecturing to a remote classroom with an assistant

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Seeing is important for presence. Hearing is vital. The assistant can
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Seeing is important for presence, and hearing is vital. The assistant can
 conduct turns in the remote classroom, so turn taking is not a problem.
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 Common material is necessary. Joint authoring is essential, since the result should be a collaborative document.
Added:
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Scenario 5: A remote student participating in a (local) lecture

Seeing the lecture is important for presence. The student should also participate through video, but this is not essential. Two-way audio is essential for participation. Turn taking and engaging the students need special attention.

Common material such as slides and presentations may be used to enhance the lecture.

 

Solutions for scenarios

Recipe A for scenario 1

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Use of Skype for listening and hearing between the two participants (no video involved):
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The participants use Skype for voice calls:
 
Changed:
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  • Preparation: A headset with earphones and a microphone is needed. Both parties download and install Skype in their work station (no administration privileges needed), and check that their local network allows Skype connections. Both parties have to register in Skype.
  • Both parties have Skype open. One party calls the other by their Skype username. The other party answers, and discussion goes on until the connection is closed.
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  • Preparation: A headset with earphones and a microphone is needed. Both parties should have Skype installed (no administration privileges needed), and check that their local network allows Skype connections. Both parties have to register in Skype. The receiving party launches Skype to be able to answer the call.
  • Both parties have Skype open. One party calls the other by their Skype username. The other party answers, and discussion goes on until the connection is closed.

Documents can be shared by conventional means (email attachments, setting the documents to ones web home page, or by using eg. KitWiki), or by connecting with NetMeeting as in recipe B or VNC as in recipe D.

 
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Document sharing by email attachments, setting the documents to ones web home page, or by using eg. KitWiki.
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
 

Recipe B for scenario 1

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  • Preparation: Both parties ensure that their microphone and web camera work, and that they have NetMeeting activated on their Windows
Changed:
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computer. The calling party has the receiving party's IP Address at hand, while the receiving party has launched
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computer. The receiving party launches
  NetMeeting to be able to answer the call.
Changed:
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  • One party calls the other. The parties share the relevant documents with NetMeeting application sharing and discuss over video conferencing until the meeting is finished.
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  • One party calls the other by their hostname or IP address. The parties share the relevant documents with NetMeeting application sharing and discuss over video conferencing until the meeting is finished.

Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006

 

Recipe C for scenario 2

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  For communication, the participants use for example Skype (see recipe 1).
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Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
 

Common technical problems with Video Conferencing and other meeting tools

Firewalls may cause problems for many applications.

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Miscellaneous

Added:
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Links

Revision 232006-10-10 - EeroVitie

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via internet

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 Use of Skype for listening and hearing between the two participants (no video involved):

  • Preparation: A headset with earphones and a microphone is needed. Both parties download and install Skype in their work station (no administration privileges needed), and check that their local network allows Skype connections. Both parties have to register in Skype.
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  • One party calls the other who answers, and discussion goes on until the connection is closed.
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  • Both parties have Skype open. One party calls the other by their Skype username. The other party answers, and discussion goes on until the connection is closed.
  Document sharing by email attachments, setting the documents to ones web home page, or by using eg. KitWiki.
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 The participants use NetMeeting for video conferencing and document sharing.
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  • Preparation: Both parties ensure that their microphone and video
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  • Preparation: Both parties ensure that their microphone and web
  camera work, and that they have NetMeeting activated on their Windows computer. The calling party has the receiving party's
Line: 91 to 91
  reserved and that the software works properly together with the classroom staff. The lecturer has the classrooms IP Address at hand, while the assistant is ready to receive the call.
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  • The lecturer calls the classroom and recites the lecture. The
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  • The lecturer calls the classroom and delivers the lecture. The
  assistant delivers turns to the students when they have
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questions.
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questions. Slides and other material can be shown through ViaVideo application sharing.

Recipe D for scenario 1

The participants use VNC for desktop sharing. The roles of student and supervisor can be interchanged in the following instructions. Note that VNC may allow complete access to the remote machine, so please set a VNC password.

  • Preparation: The student opens the relevant documents and launches TightVNC Server, while the supervisor runs TightVNC Viewer in listening mode.
  • The student shares their desktop by adding the supervisors machine as a new client to the VNC server.

An easier, but more unreliable way to connect with VNC is to simply run the server and wait for the other party to connect with TightVNC Viewer.

For communication, the participants use for example Skype (see recipe 1).

Common technical problems with Video Conferencing and other meeting tools

Firewalls may cause problems for many applications.

Microphones or web cameras may be set up incorrectly.

 

Information on individual tools and devices

Revision 222006-10-09 - EeroVitie

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via internet

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 demonstrations. Joint authoring is not needed, since no documents will be produced.
Added:
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Scenario 3: Staff meeting

Seeing is important for turn control. Hearing is essential for communication. Turn taking is a minor problem because of many participants.

Common material is important for minutes and other documents. Joint authoring is moderately important to finalise documents faster.

Scenario 4: Students working on a written assignment

Seeing is important for turn control. Hearing is vital for communication. Turn taking may be a problem, because the attendants need to focus on multiple speakers, video and document.

Common material is necessary. Joint authoring is essential, since the result should be a collaborative document.

 

Solutions for scenarios

Recipe A for scenario 1

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Recipe A for scenario 2

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Recipe C for scenario 2

  The lecturer uses ViaVideo for video conferencing. The students and assistant use a video conferencing enabled classroom for video

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Scenario 1: A teacher supervising a student

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Seeing is not important. Hearing is vital. Turn taking is not a problem with two persons.

Sharing documents is vital, and the ability to point out specific places in the documents is helpful. Joint authoring is not needed, although it might be a good idea if some markings in the document would be transmitted to the student's copy of the document.

 

Scenario 2: A teacher lecturing to a remote classroom with an assistant

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Recipe A for scenario 2

The lecturer uses ViaVideo for video conferencing. The students and assistant use a video conferencing enabled classroom for video conferencing. For your local video classroom contact, see http://www.video.funet.fi/yhteyshenkilot/index.php (in finnish).

  • Preparation: The lecturer ensures that their microphone and ViaVideo camera work, and that they have the Polycom ViaVideo software installed. The assistant ensures that the video conferencing classroom has been reserved and that the software works properly together with the classroom staff. The lecturer has the classrooms IP Address at hand, while the assistant is ready to receive the call.
  • The lecturer calls the classroom and recites the lecture. The assistant delivers turns to the students when they have questions.
 

Information on individual tools and devices

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Miscellaneous

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Links

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VideoFunet pages have detailed instructions on video conferencing with good quality moving video in the Funet network.
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Contributors

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Miscellaneous

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  • Preparation: A headset with earphones and a microphone is needed. Both parties download and install Skype in their work station (no administration privileges needed), and check that their local network allows Skype connections. Both parties have to register in Skype.
  • One party calls the other who answers, and discussion goes on until the connection is closed.
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Document sharing by ...
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Document sharing by email attachments, setting the documents to ones web home page, or by using eg. KitWiki.
 

Recipe B for scenario 1

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Miscellaneous

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Miscellaneuous

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Miscellaneous

 

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Recipe B for scenario 1

The participants use NetMeeting for video conferencing and document sharing.

  • Preparation: Both parties ensure that their microphone and video camera work, and that they have NetMeeting activated on their Windows computer. The calling party has the receiving party's IP Address at hand, while the receiving party has launched NetMeeting to be able to answer the call.
  • One party calls the other. The parties share the relevant documents with NetMeeting application sharing and discuss over video conferencing until the meeting is finished.
 

Information on individual tools and devices

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Miscellaneuous

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Solutions for scenarios

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Recipe A: Skype for voice calls

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Recipe A for scenario 1

 
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Applicable to scenario 1. Provides voice calls, instant messaging and file transfer. Requires program installation (non-administrator) and registration for service. Can call other Skype users or conventional telephones. Note that Skype may be banned by your network administration.
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Use of Skype for listening and hearing between the two participants (no video involved):
 
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For more information on Skype, see http://en.wikipedia.org/wiki/Skype.

Skype provides an in-program guide to walk first time users through their first call. For installation and use instructions, see http://www.skype.com/help/guides.

Walkthrough of calling with Skype.

  1. If the person you wish to call is not on your contact list, add them through the Add Contact... item on the Contact menu.
  2. To call a person on your contact list, select them on the Contact tab and push the green headset button on the bottom of the Skype application window.

Walkthrough of installing Skype.

  1. Download the program from http://www.skype.com/download
  2. Open the downloaded application. Accept the licence agreement, and Skype launches.
  3. Follow the instructions Skype provides on your sound settings, contacts and calling.
>
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  • Preparation: A headset with earphones and a microphone is needed. Both parties download and install Skype in their work station (no administration privileges needed), and check that their local network allows Skype connections. Both parties have to register in Skype.
  • One party calls the other who answers, and discussion goes on until the connection is closed.
 
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Information on individual tools and devices

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Solutions for scenarios

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Recipe A:

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Recipe A: Skype for voice calls

Applicable to scenario 1. Provides voice calls, instant messaging and file transfer. Requires program installation (non-administrator) and registration for service. Can call other Skype users or conventional telephones. Note that Skype may be banned by your network administration.

For more information on Skype, see http://en.wikipedia.org/wiki/Skype.

Skype provides an in-program guide to walk first time users through their first call. For installation and use instructions, see http://www.skype.com/help/guides.

Walkthrough of calling with Skype.

  1. If the person you wish to call is not on your contact list, add them through the Add Contact... item on the Contact menu.
  2. To call a person on your contact list, select them on the Contact tab and push the green headset button on the bottom of the Skype application window.

Walkthrough of installing Skype.

  1. Download the program from http://www.skype.com/download
  2. Open the downloaded application. Accept the licence agreement, and Skype launches.
  3. Follow the instructions Skype provides on your sound settings, contacts and calling.
 

Information on individual tools and devices

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Scenario 2: A teacher lecturing to a remote classroom with an assistant

Seeing is important for presence. Hearing is vital. The assistant can conduct turns in the remote classroom, so turn taking is not a problem.

Common material can be used to enhance the lecture with slides and demonstrations. Joint authoring is not needed, since no documents will be produced.

 

Solutions for scenarios

Recipe A:

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Information on individual tools and devices

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Miscellaneuous

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Recipe A:

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Solutions for scenarios

 
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Recipe A:

Information on individual tools and devices

 

Miscellaneuous

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Tätä asiaa kehittävät mm. PasiTyrvainen, TimoHonkela ja muut KIT-tutkijakoulun johtoryhmän tarpeisiin.
 

Links

VideoFunet pages have detailed instructions on video conferencing with good quality moving video in the Funet network.

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Using these methods in teaching

 
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Contributors

 
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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting.
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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following we organize the discussion according to scenarios and recipes. Each scenario represents a type meeting, e.g. a board meeting with some ten participants, or a student and the teacher supervising a thesis, or large classes of students being taught remotely. Recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
 
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Meeting with voice, blackboard and chat

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Typical uses or scenarios

The scenarios vary according to the types of interactions they need:

  • seeing the others and being seen (how important, if needed at all),
  • hearing and being heard,
  • determining who's turn it is to speak,
  • seeing common materials (how good resolution is needed, is the show conducted by one participant, or do others participate), and whether
  • joint authoring of documents needed.

Scenario 1: A teacher supervising a student

Seeing is not that important, hearing in real time is important, turn taking is not a problem, seeing a common material is vital, including a possibility to point to the documents so that the other party can concentrate his or her focus. Joint authoring is not very important, although it might be a good idea if some markings in the document would be transmitted to the student's copy of the document.

Recipe A:

Miscellaneuous

 
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Tätä asiaa kehittävät mm. PasiTyrvainen, TimoHonkela ja muut KIT-tutkijakoulun johtoryhmän tarpeisiin.
 
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Meeting with video, voice etc.

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Links

 
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Using these methods in teaching

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  Tätä asiaa kehittävät juuri nyt PasiTyrvainen, TimoHonkela ja muut KIT-tutkijakoulun johtoryhmän tarpeisiin.
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Using Sandbox.Methods in teaching

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How to have a meeting via internet

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How to have a meeting via internet

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Using Methods in teaching

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Using Sandbox.Methods in teaching

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Using Trash.Methods in teaching

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Using Methods in teaching

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Using KitWiki in teaching

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Using Trash.Methods in teaching

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How to have a meeting via internet

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Using KitWiki in teaching

-- KimmoKoskenniemi - 07 May 2006

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How to have a meeting via internet

There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting.

Meeting with voice, blackboard and chat

Tätä asiaa kehittävät juuri nyt PasiTyrvainen, TimoHonkela ja muut KIT-tutkijakoulun johtoryhmän tarpeisiin.

Meeting with video, voice etc.

VideoFunet pages have detailed instructions on video conferencing in the Funet network.

Using KitWiki in teaching

-- KimmoKoskenniemi - 07 May 2006

 
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