Difference: MethodsForMeetingsViaInternet (35 vs. 36)

Revision 362008-10-27 - HennaRiikkaLaitinen

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META TOPICPARENT name="VirtualOrganizations"

How to have a meeting via the Internet

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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following, we organize the discussion according to scenarios and recipes. Each scenario represents a meeting type, e.g. a board meeting with some ten participants, or a teacher supervising a student's thesis, or large classes of students being taught remotely. The recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
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Information on individual tools and devices

 

Typical uses or scenarios

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There are many ways of having a virtual meeting in the Internet: text-based, voice-based or a meeting with a true video connection among everybody in the meeting. In the following, we organize the discussion according to scenarios and recipes. Each scenario represents a meeting type, e.g. a board meeting with some ten participants, or a teacher supervising a student's thesis, or large classes of students being taught remotely. The recipes represent technical solutions for one or more typical scenarios, and for any single scenario there may be several possible technical solutions.
 The scenarios vary according to the types of interactions they need:

  • seeing the others and being seen (how important, if needed at all),
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  Sharing documents is vital, and the ability to point out specific places in the documents is helpful. Joint authoring is not needed, although it might be a good idea if the markings in the document could be shared.
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Recipes: A, C, D, E (deprecated)
 

Scenario 2: A teacher lecturing to a remote classroom with an assistant

Seeing is fairly important for the students to feel being present, and for the teacher to see how attentive the students are. Hearing is vital. An assistant would be needed in order to control the turn taking in the remote classroom.

Good quality slides and demonstrations are important as the material of the lecture. Joint authoring is not needed..

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Recipes: B, C, D
 

Scenario 3: Staff meeting

Seeing the other participants can be used for controlling the turn taking. Hearing is essential for communication. Participants need some experience or training in order to manage the turn taking seamlessly.

The ability of the chairperson to display materials to all participants with sufficient resolution is important for minutes and other documents. Joint authoring is useful (but not always necessary) for finalising documents.

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Recipes: D, G (deprecated)
 

Scenario 4: Students working on a written assignment

Seeing is important for turn control. Hearing is vital for

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 Common material such as slides and presentations may be used to enhance the lecture.
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Recipes: C, D, F (deprecated), G (adaptable, deprecated)
 

Solutions for the scenarios

Current solutions

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Recipe A for scenario 1

The participants use Skype

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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
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Recipe B for scenario 2

The lecturer uses ViaVideo for video conferencing. The students and

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  questions. Slides and other material can be shown through ViaVideo application sharing.
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Recipe C for scenarios 1,2 and 5

The participants use VNC for desktop sharing.

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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006
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Recipe D for scenarios 1, 2, 3 and 5

One of the participants acts as the host of a Adobe Connect Professional session that the others can join.

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Deprecated solutions

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Recipe E for scenario 1

The participants use NetMeeting for video

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  Tested at University of Helsinki, Department of General Linguistics Local Network -- EeroVitie - 12 Oct 2006, TeroAalto - 15 Jan 2007
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Recipe F for scenario 5

The remote student views the classroom/lecturer via Skype and the shared desktop via NetMeeting.

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 Tested at University of Helsinki, Department of General Linguistics Local Network -- TeroAalto - 22 Jan 2007; With University of Helsinki, Department of General Linguistics, and University of Jyväskylä, Language Centre -- TeroAalto - 24 Jan 2007
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Recipe G for scenario 3

The participants use Festoon to communicate. See the Festoon page for further information on its setup and use.

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  Firewalls may cause problems for many applications. Microphones or web cameras may also be set up incorrectly. Some programs may require being lauched in a specific order.
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Information on individual tools and devices

 
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Miscellaneous

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Miscellaneous Instructions

 
 
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